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Election Process
Election Process
Southern Texas PGA Board of Directors and Officers
Last Updated on January 14, 2025
As a member-based organization, serving on the Board of Directors is one of the most rewarding experiences that a PGA of America Member can participate in. From networking to leading the organization to giving back to the next generation of PGA Members and Associates, the stronger our Board of Directors is, the stronger our organization becomes!
This website is designed to inform the membership about the process, answers questions, provide information about the candidates, and dive into specifics around the election process and what it means to serve on the Board of Directors.
OPEN POSITIONS
These are the following positions that will be open for elections either at a Chapter Meeting or Education Summit & Annual Meeting. This assumes that all people are ‘promoted’ to a higher position remain in the Section and governance. (Example – Vice President to President)
- STPGA Secretary – Voted on by the membership at 2025 Education Summit & Annual Meeting.
- 3 STPGA At-Large Positions – Voted on by the membership at 2025 Education Summit & Annual Meeting.
- Eastern Chapter Vice President – Voted on by Eastern Chapter Members at the December 2 Chapter Meeting.
- Western Chapter Vice President – Voted on by Western Chapter Members at the December 9 Chapter Meeting.
DECLARING YOUR INTENTION TO RUN FOR A POSITION
All eligible Members have two ways to inform the membership that they are running for a position:
1. Write a letter to Secretary Darrell Fuston stating your intention to run and for what position. This letter will be posted on this site for all Members to see.
2. During the applicable meeting, have a Member from the floor nominate you for your desired position.
It is strongly recommended that all Members who want to run declare their intentions prior to the meeting to receive all the promotional benefits listed below.
PROMOTIONAL OPPORTUNITIES
Secretary Position
- In December, candidates for Secretary may create a 5-minute video talking about their platform and why they are running. This would be posted online and sent to the membership in January. The STPGA Staff may film this video at the STPGA office.
- The candidate may provide 1 promotional flyer to each person in attendance at the Education Summit & Annual Meeting that is no bigger than 8.5" x 11" in size. The Section may print if given three (3) days' notice prior to the meeting.*
- All candidates that announce they are running prior to the Education Summit & Annual Meeting may write a letter to the membership that the STPGA posts online and sends in an email. Letters must be received five (5) days prior to the Education Summit & Annual Meeting to be sent.
*Due to the January 14th Update, ALL promotion flyers will be made in a digital format and no printing will take place.
At-Large Positions
- All candidates that announce they are running prior to the Education Summit & Annual Meeting may write a letter to the membership that the STPGA posts online and sends in an email. Letter must be received five (5) days prior to the Education Summit & Annual Meeting to be sent.
- The candidate may provide 1 promotional flyer to each person in attendance that is no bigger than 8.5" x 11" in size. The Section may print if given three (3) days’ notice prior to the Education Summit & Annual Meeting.
Chapter Positions
- The candidate may provide 1 promotional flyer to each person in attendance that is no bigger than 8.5" x 11" in size. The Section may print if given three (3) days’ notice prior to the applicable Chapter Meeting.*
- All candidates that announce they are running prior to the applicable Chapter Meeting may write a letter to the membership that the STPGA posts online and sends in an email. Letter must be received five (5) days' prior to the applicable Chapter Meeting to be sent.
*Due to the January 14th Update, ALL promotion flyers will be made in a digital format and no printing will take place.
SPEAKING OPPORTUNITIES
Secretary Position
- If a Secretary candidate has declared they are running prior to the Chapter Meetings, candidates will be given a 5-minute speaking opportunity at the Chapter Meetings, even though the election isn't taking place until the Education Summit & Annual Meeting.
- All candidates for Secretary may attend the Board of Directors meeting prior to the Education Summit & Annual Meeting on Sunday, February 16, 2025. During this meeting, each candidate will be given a 5 minutes to speak to the Board of Directors.
*AV equipment will be TBD.
- All candidates for Secretary will be given a 7-minute speaking opportunity at the Education Summit & Annual Meeting.
At-Large Positions
- During the Education Summit & Annual Meeting, all At-Large candidates will each be given a 5-minute period to make a presentation to the general membership. This will happen during the membership meeting in the afternoon on Monday.
Chapter Positions
- At the Chapter Meeting, the candidate will be allowed to make a 5-minute presentation to the general membership in attendance.
VOTING OUTLINE
- Voting at both the Chapter and Section level will continue to take place in-person by paper ballot. The President that is running the meeting will determine people who will count the ballots.
- A PGA of America Member may request an absentee ballot for the election of Secretary only if they are not able to attend the Education Summit & Annual Meeting. The outline for Absentee Voting can be viewed by clicking the button below!
MISCELLANEOUS ITEMS
- The order candidates will deliver their speeches will be random and determined on-site during each meeting / event.
- All candidates for Secretary will be invited to the Legacy Dinner on Sunday night prior to the Education Summit & Annual Meeting. At-Large candidates will not be invited to the Legacy Dinner.
- It will be the current President's decision on whether to invite incoming Chapter Officers to both the Board Meeting and Legacy Dinner on Sunday prior to the Education Summit & Annual Meeting.
- Please note that while the Chapter elections take place in December, they are not sworn in until the end of the Education Summit & Annual Meeting in February.
TIME COMMITMENT
- The STPGA Board of Directors have between 4-5 in-person Board Meetings on an annual basis. These meetings are pre-determined by the President for an entire calendar year. The cadence to the meetings falls around the following time.
- February – Sunday prior to the Education Summit & Annual Meeting
- March – Q1 Board Meeting
- July – Q2 Board Meeting
- September – Sunday prior to Section Championship
- December – year-end Board Meeting
- Committees and responsibilites for each Board Member will be determined by the new President and communicated during the first Board Meeting.
- The Executive Director sends semi-monthly updates to keep up with Section items and overall business operations.
- The Board of Directors oversees the overall vision for the Association and then provides direction to the staff. Attending Board Meetings is the #1 priority when serving on the Board of Directors.
Please reach out to Thomas Hutton, PGA or current Board Members with questions about this process or getting involved. All Committees and Committee Members will be determined after the election process is finished in late-early March.
